Streamline Your Workflow With These 14 Simple Task Management Apps

Tired of juggling multiple tasks at once and you’re now on the search for a simple task management app?

With so many to-do list apps available these days, it can be difficult to discover the best online task management app that meets your requirements.

Which is why we’ve done the hard work for you.

We did an exhaustive research of free and paid project and task management applications, their best features, and what makes them your best options.

And in this article, we will go over those that made it to our list of powerful to-do list management tools to help you organize your tasks, improve team collaboration, and boost your productivity.

We will also discuss each project management software’s advantages, disadvantages, and pricing in depth.

In addition, we will talk about the factors you need to consider when selecting your own to-do list apps of 2023 so you can make an informed decision.

Here goes.

14 Best Task Management Software You Must Try Today

1. Orrderly

Orrderly is a simple to-do list app that helps individuals and anyone managing a team to maintain order without needing to learn complicated functions and integrations.

It’s a to-do list project management tool that simplifies your work because of its user-friendly interface and good user experience.


  • It has an easy-to-use interface that makes setting up, managing, and prioritizing tasks a breeze.
  • This cloud-based app offers a user-friendly, minimalist design for seamless navigation.
  • Team members can easily create tasks, collaborate on assignments, establish due dates, and stay on top of ongoing projects in real time.
  • Its task management features also include notifications and reminders to help you keep track of your workload.


  • Its free plan only has a few basic features.
  • It’s a fairly new task management tool, so it can’t completely compete as of yet with the more established project management apps.
  • It has no mobile app as of this writing.


Orrderly has a free version you can use.

However, it has limited features for organizing your personal work.

So, if you want to maximize its task management platform, feel free to subscribe to its Pro Plan at a low monthly price of $3.

Its Ultimate Plan is also suitable for large teams and only costs $4 per month.

2. ‍Todoist

Todoist has a simple and powerful UI that helps people and teams manage their task lists and prioritize projects.


  • It is one of the best to do list apps you can easily use with a minimal learning curve.
  • It supports web, desktop, and mobile devices so that users can handle their tasks while on the go.
  • It is compatible with numerous applications, including Google Tasks, Slack, and Zapier, to name a few.


  • The free version of Todoist is somewhat limited in terms of functionality and features, which may be a disadvantage for users with more sophisticated requirements.
  • Some users may find it excessively simplistic due to its lack of customization options.
  • Although it supports collaboration, it lacks some of the more sophisticated features that other task management tools offer, such as team chat and document-sharing.


Todoist has free, Pro, and Business plans to meet users’ different needs.

Pro users get reminders, comments, and task labels for $4 per user each month when billed annually.

On the other hand, the Business plan is for teams and costs $6 per user per month when charged annually.

3. Trello

Trello is another task management system that lets you organize your to-dos efficiently and effectively.

You can use this task management software to help you coordinate your team efforts and monitor your project development.


  • It has a friendly and intuitive interface that gives you a clear view of everything you need to track tasks and keep your work moving forward.
  • You can segment your task lists, grocery lists, and shopping lists from each other using labels, categories, and filters.
  • This software tool is compatible with third-party apps.


  • Its free task manager has limited functionalities compared to other apps that offer free trials.
  • It doesn’t have time-tracking and reporting capabilities.


Trello is one of the best free task management software that comes with timeline features to manage task dependencies.

But to make the most out of this great task management tool, Trello’s pricing plan starts at $5 per user per month.

You can also explore its Premium plan (at $10 per user per month) and Enterprise plan (at $17.50 per user per month).

4. Notion

If you’re choosing the best to-do list app where better, faster work happens, Notion is one of those you shouldn’t miss out on.

It’s an all-in-one workspace with advanced task management features that include letting users create and customize their databases, boards, and to-do lists as they keep track of their task progress.


  • It has a flexible interface that you can personalize to meet your unique needs.
  • It’s one of the best apps for productivity that provides seamless integration with various apps and software and allows for a more streamlined and efficient workflow.
  • It boasts robust search and filtering functionalities that enable you to easily find the particular task assignments you’re looking for.
  • It offers a free task management app that provides you with a diverse selection of templates you can choose from so you can start managing specific tasks right away.


  • Whether you download its to-do app for iOS or Android, Notion can be confusing for first-time users. There will be a bit of a learning curve you have to go through.
  • Its free to-do list app has limited features for task management solutions.


Notion has free and paid task management software available that you can use to keep updated on the progress of your basic to-dos.

For more advanced features, however, its Plus plan starts at $8 per user per month, while its Business plan bills $15 per user per month.

5. Airtable

Airtable is a bit like Notion in that it’s a task management app that helps make it easier for you and your team to plan projects using a to-do list, delegate basic tasks, and accomplish your seemingly one million to-do lists on time.


  • Airtable makes effective task management easier through its highly configurable user interface.
  • It offers sync integration compatibility with software like Jira and Salesforce.
  • It comes with a task timer and advanced search capabilities and permits real-time user collaboration.


  • It has a really steep learning curve and can be intimidating for first-time users.
  • There doesn’t seem to be customer support for its Free, Plus, and Pro plans.


Airtable lets you use task and project management features for free.

But if you want to upgrade from its basic to-do list app to its top-rated app, its Plus plan costs $10 per seat per month, billed annually. You can also enjoy its Enterprise plan at $20 per user, billed yearly.


If looking at your to-do list with more colors and visuals is what strikes your fancy, might be the solution for you.

It offers a wide range of use cases and workflows, thanks to its extensive customization options, integrations, and automation.


  • Its interface is compatible with third-party applications like Google Calendar.
  • It’s a great to-do list app on the market that lets you create recurring tasks to make your workflow much smoother.
  • It has a variety of templates you can choose from to easily get started.


  • It can be expensive for bigger organizations.
  • Some users may find the interface for its online to-do lists confusing or cluttered.


This to-do list app offers a free version with basic features for up to two seats.

But more features are available when you subscribe to’s paid plans starting at $8 per user per month, billed annually.

7. Asana

Asana is another project management tool that offers a visually appealing interface for teams that need to collaborate on projects and stay on top of their task progress.


  • It gives you the ability to sync your project management with more than 100 integrations.
  • Its free plan is generous and can be used by up to 15 members in your team.
  • It provides you with dynamic reporting and insights in real time to visualize your data and dive deeper into the progress of your tasks.


  • New Asana users may struggle with its interface.
  • It may not be a match for small teams with simpler or more limited projects.
  • Its exporting functionality is limited to CSV and JSON formats only.


For users or teams who are just starting up, this project management system has a basic plan you can use for free but with limited features.

However, Asana’s pricing plans start at $10.99 per user per month, billed annually.

8. Clickup

Clickup is an all-inclusive project management application designed to assist teams of all sizes in effectively managing their tasks, time, and resources.

It provides a vast array of features, including task management, team collaboration, time monitoring, and reporting, on a single platform.


  • Its highly configurable interface is an excellent choice for intricate undertakings by large teams.
  • It offers an extensive variety of integrations.


  • Because you can customize its interface, it can also be complex to learn for some users.


Like most task management apps, you can use ClickUp for free.

Its features are limited, though, so if you want to upgrade, its pricing plans start at $5 per member per month, billed yearly.

9. Hubspot Task Management

HubSpot’s task management software helps teams manage projects and workflows.

It integrates with HubSpot’s Customer Relationship Manager and Marketing Hub to give teams a bird’s-eye view.


  • It features a straightforward UI with drag-and-drop capabilities for easy navigation.
  • You can use it to connect to other HubSpot products, including their CRM and automation marketing suites.
  • It provides a no-cost option for those with simple task management requirements.


  • Compared to other specialist work management systems, it lacks essential features, like time monitoring and billing features.


Hubspot offers a free plan for your basic needs.

And unlike other tools, its paid plans start at $800 per month and go up to $3,600 per month for the Enterprise plan.

10. is a simple task-managing tool with an easy-to-use layout that lets users create task lists, set reminders, and organize activities by category.


  • It features a straightforward UI with drag-and-drop capabilities for easy navigation.
  • It is compatible with a variety of third-party apps.
  • Voice-activated task-adding is now possible.


  • It has fewer features than more sophisticated task management software.
  • The free version has certain restrictions, like a limit on the number of duties and the inability to use location-based reminders.


You can use the key features of this software for free.

But to manage work and life like a pro.’s pricing starts at $3 per month, billed annually.

11. Flow

A modern software for teams, Flow helps you manage projects, tasks, deadlines, and conversations.

For small and big organizations, its simple and user-friendly interface makes collaboration and communication easy.

Its robust reporting and analytics also enable teams to optimize procedures and make data-driven decisions.


  • It supports individualized processes and pre-built templates.
  • Flow also offers a built-in chat feature for instantaneous group discussions.


  • Many users may find it less versatile than other alternatives due to a lack of more advanced capabilities.
  • It can be more costly than other task management software.
  • The interface’s seeming simplicity may put off some users, especially those working on more complex projects.


Flow has no free version.

Instead, its Basic Plan costs $6 per user and per month, while its Plus Plan costs $8, billed yearly.

Meanwhile, its Pro Plan has all the necessary features and costs $10 per user per month, billed annually.

12. Hitask

Hitask is an app for individuals and organizations to enhance productivity and collaboration.

It features an intuitive interface and a calendar view that enables users to schedule and plan their tasks more effectively.


  • Team members can delegate duties, set deadlines, and monitor progress thanks to its robust collaboration tools.
  • Individuals and teams can take advantage of its cost-effective pricing plans that offer exceptional value.


  • It lacks some of the sophisticated features offered by other tools, which may limit its applicability in certain circumstances.
  • Its integrations with other platforms are limited, which could be problematic for teams that rely on multiple tools to manage workflows.
  • The user interface may not be as customizable as other software, limiting its allure for users who prefer a more customized experience.


Hitask offers paid and free subscriptions.

Its free plan is available for up to five users but comes with limited features.

If you wish to upgrade, the price begins at $5 per user per month.

13. Proofhub

Proofhub is a platform that makes it simple for teams to collaborate on projects and monitor your tasks.


  • ProofHub provides a variety of features, such as task management, time monitoring, calendar, Gantt charts, and file-sharing.
  • The tool enables teams to streamline communication and collaboration, making project workflows simpler to manage.
  • It also provides customizable reports that assist teams in monitoring progress and identifying areas for refinement.


  • According to some users, the tool’s user interface can be complicated and difficult to navigate.
  • The software is not as customizable as some other management software available on the market.
  • Pricing can be somewhat expensive for smaller organizations.


ProofHub offers multiple pricing plans.

Before committing to a paid plan, however, you can test out the tool’s features with a free trial.

When you’re ready to subscribe, its Essential plan starts at $45 per month, billed annually.

14. Wrike

Wrike assists organizations of all sizes in managing duties, projects, and workflows.

The platform’s customizability enables teams to expedite their work processes and collaborate across departments and locations.


  • Task management, team collaboration, resource management, time monitoring, and reporting are just a few of the tools and features that help teams manage their projects effectively.
  • Its user-friendly interface and intuitive capabilities make it simple for teams to organize and prioritize their work, assign duties, and monitor real-time progress.
  • Wrike offers multiple integration options with popular applications such as Microsoft Teams, Salesforce, and Extension for Adobe Creative Cloud, making it simple for teams to integrate their productivity with other applications.


  • While Wrike’s range of features and customization options is impressive, smaller teams or those with less complex requirements may find them overwhelming.
  • Compared to other software on the market, some users may find Wrike’s pricing to be relatively expensive.
  • For new users, its learning curve can be steep, requiring time and training to completely utilize all of its features.


Wrike offers pricing plans for teams of various sizes and needs.

Small companies can get free plans, while paid plans start at $9.80 per user per month and can cost up to $24.80 per user per month.

For large teams and teams with complex needs, you’ll need to contact Wrike for a more custom pricing plan.

Why Do You Need To Get Your Own Task Management Software?

When you have multiple deadlines and projects to complete, it can be difficult to manage your daily responsibilities and duties.

Here are several reasons why you should acquire your own management software:

  • Better organization
  • Increased efficiency
  • Time management
  • Collaboration
  • Goal design

5 Factors to Consider When Finding the Best To-Do List Tool

1. The nature of your team’s work 

Consider your team’s diverse tasks when choosing a management app.

Different teams have different demands, so what may work for others may not necessarily work for you.

The program should make task tracking and management easier for you if your team works on multiple projects.

2. Flexibility and complexity of its functions

Tools like Orrderly, for instance, allow you to build a flexible framework for efficient task management.

You don’t want to go for a tool that takes a lot of time and effort to learn since it may reduce your productivity.

3. Integration capabilities

Check whether your chosen app integrates with your third-party software you’ve used.

This will ensure a smoother workflow for you and your team members.

4. Scalability

Scalability refers to whether your software tool can handle your business’s growth and workload not only in the present but in the future as well.

For example, if you see your team growing, you may require a tool that supports additional users, projects, or data as time goes on.

5. Efficient communication capabilities

Team communication cannot be underestimated. To this end, some solutions provide chat and commenting features.

Consider whether you need a solution with these features as well to streamline communication and keep everyone in sync.

Final Thoughts About Simple Task Management With Orrderly

Getting things done and keeping organized every day requires a great task management tool.

With Orrderly, you can easily keep track of your to-do list, put tasks in order of importance, and make sure projects are finished on time.

Sign up for this simple task management software today to see what the fuss is about.

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